Modern Public Records Management
A modern public records management system that serves citizens when they need it most.
Built For Self-Service
Residents served in minutes. Staff freed from paper. Leadership with the whole picture.
Residents search records, request documents, and receive instant certified copies online, no lines, no office visit; staff process requests from a fraud-protected digital record instead of a filing room; and leadership sees every request, search, and turnaround time in real time, with workflows that scale as the jurisdiction grows.
Before & After
The eRecordIQ Difference
Before eRecordIQ
Paper archives, hours-long searches
- Record searches take hours and often require in-person visits
- Certificates and documents mean long waits at the counter
- Fragile paper archives put irreplaceable records at risk
- Staff time disappears into filing, retrieval, and re-filing
With eRecordIQ
Every record found in seconds
- Digitized records are searchable in seconds from anywhere
- Residents order and receive documents online
- Every record is preserved, backed up, and audit-ready
- Staff focus on service, not shelving
Platform Modules
Flexible Modules for Public Record Management
Online Document Submission
Registered users are able to securely submit deeds and documents to the Registrar of Records. Customized workflows automate the processing of online submissions and ensure compliance with jurisdictional and operational guidelines.
Online Document Search
Online access allows registered users to search for publicly available deeds and documents. The information is all downloadable and verified by a digital authentication process.
Certified Copies
Registered users can request electronically issued certificates in their secure portals. The issued certificates are authenticated using a secured authorization code validated by the Registrar of Records.
Who It's For
Built for every role in the management of public records
Recording & Registry Staff
Tailored workflows for document recording, reviews, and approvals.
Law Firms & Agents
Efficient tools for preparing, submitting, tracking, and managing filings.
Property Owners & the Public
Easy access to property records, document submissions, and essential registry services.